BOARD MEMBERS PRESENT
Louis Bolivar
Phil Davis
Sandra Fontaine
Christopher O’Loughlin
Ian Thomas

MEETING CALLED TO ORDER AT 7:05 P.M.
Ian made a motion to adopt the meeting agenda and was seconded by Louis and approved. Minutes from
the March meeting were read and approved. Jim Burgess brought up the question of why the web site
listed the March meeting as a general meeting as opposed to the membership meeting that is was.
It was also noted that 25 members or more should constitute a quorum for all general club meetings.
Discussion followed about term and definitions of "Point of Order."

OFFICER’S REPORTS
Treasurer Sandra Fontaine reported that the 2004 tax returns were completed and mailed. The
Corporation Commission site will now display the current Board of Directors as officers of The
Arizona Road Racers and they have received the balance sheet for the year 2004. Sandra indicated a
bank balance of $7078.32 as of 4/06/05. Taxes and office rent have since been paid and a balance
near $6400.00 remains. Bills amounting to $1200 are outstanding. It was noted that the monthly
newsletter including postage amounts to about $1800.

Louis Bolivar reported the selection of food served at the Mummy Mountain Madness event was very
well received. Enough supplies remain and $500 should take care of food for our next event.

Ian Thomas stated the clothing "close out sale" at the Desert Classic Marathon totaled $250. He also
suggested we put forth a concerted effort to turn over remaining clothing inventories to make room
for new additions to our clothing line. Artwork for our Summer Series 2005 shirt was introduced and
a short run of SS Shirts will be printed for membership approval.

Secretary Phil Davis reported he is working with Sandra Fontaine to secure permits for all Summer
Series events and he Cheetah Run. In addition The Runner’s Den, Scottsdale Running Company,
Foothill’s Running Company, The Strapped Jock Running Store have all agreed to co-sponsor four
Summer Series events and Performance Footwear is also considering as is Run AZ Running Store.

President Christopher ’Loughlin opened his report initiating discussions relating to the pick up of
our Chip Timing equipment rented by The Iron Man Arizona event. Ed Duba was responsible and did an
admirable job. Thanks Ed. The Club will rent our equipment to the same organization next year.
Christopher met our accountant Gib Kuett and completed the signing and mailing of our 2004 tax
returns. Reported income for 2004 was $194,000.  The President presented to the Board a business
proposition made from the Sheedy’s and Conant’s to purchase a portion of, or the entire Club Chip
Timing Equipment owned by the Arizona Road Racers. Discussion followed and a unanimous vote was
recorded to NOT sell anything to them.

The Steering Committee report from Jim Burgess mentioned that you can only sell a ChampionChip
system to another ChampionChip organization. Mr. Burgess mentioned an opportunity for the Club to
Chip Times a race in California in October. Discussion followed and an official request from the
California concern directed to V.P. of Race Management Jack Pierce must be submitted before any
further discussions on this matter.

OLD BUSINESS
A donation to Hospice of the Valley the beneficiary of our Desert Classic event in December was
discussed. A motion was made, seconded and approved to write a check in the amount of $1000 to
Hospice of the Valley immediately. Permit acquisitions for the Cheetah Run, Dinner Meeting 5/18/05
and all Summer Series events will be the responsibility of Sandra and Phil. Sandra has designed the
entry form for the Summer Series and all races will begin at 6:30 AM. Pricing for entry will remain
the same as 2004. A suggestion and motion was made from Christopher to include a race/recreational
walk with all future ARR calendar events. This was approved and the walk will begin seven minutes
after the run and awards will be given. Mark Belm (guest) suggested the purchase of medals without
descriptive dates that can be used again if needed on a later racing event. Ian offered an idea of
using printed awards. Phil will contact USATF regarding the supply of medals and awards for The
Summer Series.


NEW BUSINESS
AzTech Training will be in charge of the "Kid’s" programs at all Summer Series events in 2005 and
have a fantastic program planned. The September 2005 elections were addressed and it appears most
of the existing Board intend to run for reelection. An election committee will be appointed to plan
the election. The club telephone answering systems are under review. Combining the two systems or
eliminating one of them was suggested, and Sandra is handling the matter with the phone companies.
She is also looking into additions and updates for the Chip Timing Systems. A business arrangement
and offer from Laura Nagy and several ultra runners to contest the 2006 Crown King Scramble as
independent organizers was introduced. Their group would utilize The Road Racer newsletter for
advertising. A motion to accept this offer was made and approved. Jim Burgess expressed concern
about current by laws and the newsletters not arriving on time. Mark stated, "People want to know
about the Club’s finances, and suggested we update the web site and minutes of previous meetings.
The May Club meeting will be a member’s dinner and fun run on 5/18/05 at Papago Park. The next
Board meeting is scheduled for 6/15/05 at the residence of the Treasurer. In addition The Board
would like to inform the membership that attendance at future Board meetings will be as directed in
Article number five of the Arizona Road Racer’s By Laws pertaining to meetings. The complete
By Laws are available on line at www.arizonaroadracers.com and it will benefit every club member to
read them in their entirety.

THE MEETING WAS ADJOURNED AT 8:15 P.M.
Members and guests also present,
Jim Burgess, Steering Committee
Elaine Burgess
Mark Bellm