ARIZONA ROAD RACERS BOARD MEETING MINUTES FROM 9/27/06

BOARD MEMBERS PRESENT
Louis Bolivar
Gary Culver
Phil Davis
Lindsay Edmondson
steve finklestein
Sandra Fontaine
Hal Gensler
Jim Hoffmann
Norm Janoff
Sharon Ross

GUEST PRESENT
Burke Painter
Mary Greer
John Greer
David Bluestein

The Meeting was called to order at 6:39 P.M. Library Time

The meeting agenda was adopted and minutes from previous meeting dates 7/26/06 and 8/23/06 were approved
as corrected

TREASURERS REPORT
Hal Gensler reported a current bank balance of approximately $26,000.00 with $3500 in current expenses.
In addition information relating to Club CD’s and their rates and maturity date information was given to
the Board.  The Club total bank balance is approximately $40,5000. A projected profit of $100 was reported
from the Jerome Hill Climb and preliminary profit numbers from the I-Did-A-Run look great.

MEMBERSHIP REPORT
Norm Janoff stated a current membership number of 1688 members with 88 additional members last month. Norm
will provide members with their new Hertz Rental discount member cards with new memberships and renewals.
Other cards will be available to club members at  club functions and events. As our new VP in charge of
Membership, Norm is also busy working on a sponsorship benefit program for prospective interested parties
who are approaching the Club. Board members are to provide Norm with a list of their perceived duties in
order to compile a list of standard duties and examine ways some duties may be delegated to other club
members. Norm discovered several families were receiving duplicate newspapers. He will send letters to
multiple recipients.

PRESIDENTS REPORT
steve has finalized plans to time the State Cross Country meet on November 4th. The club is once again
providing two timing clocks for the Race for the Cure. Timing equipment will be rented for Triathlon
timing on Oct 14th. The Club will also chip time The Bisbee Stair Climb on Oct 21st. Steve stated early
entry figures for The Grasshopper Bridge 5K look promising. The Club is going to offer a Halloween dinner
and 5K fun run to it’s members at Victory Lane Sports Complex on Saturday evening Oct 28th.

CLOTHING REPORT
Sharon Ross our new VP of clothing started her tenure by reporting on her perception of duties as VP. She
gave the Board a status report of current inventory and needs for new merchandise. The Board approved her
pursuing involvement in the South Mountain Classic by Bosshead-Lite, ordering a negotiated number of knee
bands, forming a clothing committee, pursuing a possible wholesale price for Road ID ankle bands for
timing chips, and upgrading inventory of Tyvek jackets from Leslie Jordan and shorts and shirts from
RaceReady. Sharon reported that Phil Davis is going to handle race day shirts and has already begun that
process for the 20K and 5K as well as the Mad Dog race. Norm Janoff is going to help get names of
potential clothing volunteers from the membership in the East Valley.

EQUIPMENT REPORT
VP of equipment Jim Hoffmann is having warehouse keys made for all newly elected  Board members. The
radio’s are repaired and working well. Numerous new signs and course markers are mounted and operational.
Chip recovery signs will be introduced with the assistance of David "Running Red Hair" Bluestein. Jim is
doing an excellent job with arranging loading of the trucks and organizing contents.

ULTRA RUNNING
Gary Culver our new VP of Ultra Running events reported all is well for  Mazatzals Trail Run on Oct 22nd.
He also stated a new course is necessary for this year’s Mad Dog event. Vista Del Camino Park will still
be the location but the run will proceed South under McKellips Road and near Tempe Town Lake. Gary is
finalizing all plans for Castle Hot Springs run.

PROCEDURES REPORT
Monique Coady VP of procedures will head a new by-laws review and revision committee with the assistance
of Gary Culver and Phil. The diligent efforts of Steve Averill and his previous committee on by-law
revisions will be reviewed and acted upon.

NEW BUSINESS
Princess Sandra Fontaine presented suggestions relating to our Halloween Fun Run and dinner for members at
Victory Lane on Oct 28th.  She received Board permission to pursue her ideas and Monique will assist with
final details and publicity. There was discussion concerning ways to decrease the number of unreturned
timing chips at races. Jim Hoffmann and David Bluestein are making signs to help people remember to return
them. Gary Culver suggested sending an envelope with return postage to runners who have not returned chips.

The meeting was adjourned at 9:00 PM.