Members present:
Hal Gensler
Gary Culver
Norm Janoff
Sandra Fontaine
Lindsay Edmondson
steve finkelstein (temporarily present)

No guests present.

Meeting brought to order at 6:49 library time.

Last month’s meeting minutes approved as corrected.

Desert Classic 30K Recap: The club received positive feed back from the relay race and believes it went
well. Potential areas for improvement include clarifying the 10K course, as some runners did 2 5K’s
instead. Also, need to better enforce the co-ed team rules/requirements next year. Mr. Gensler suggested
adding a 5K to next year’s event, as the course was not too crowded.

January Dinner Meeting: The club will hold a general membership dinner and awards ceremony at Barro's
Pizza. Several locations were considered, and it was agreed that the 40th Street and Greenway location
would be most central. The club expects 30 to 40 members to attend. It is agreed that RSVP’s would be
helpful. The cost to the club is expected to be approximately $10 per person for food and drinks. Donated
awards for volunteers and grand prix winners are also discussed. Ms. Fontaine is awaiting responses from
local running stores concerning their willingness to donate.

Finance Report: Mr. Gensler reports that the Club has terminated its contract with U-Haul and will be
relocating to the new storage facility shortly. There is currently $20,000 in the bank, with $5,000 in
outstanding bills, for a current balance of roughly $15,000. The Club needs to obtain insurance for the
new warehouse.

Membership report: Mr. Janoff reports that membership numbers have dipped slightly since the last report.
This is likely attributable to the holidays.

Clothing report: Ms. Ross is not present to provide a clothing report. Mr. Gensler reports that clothing
sales for the Desert Classic Marathon were $21.

Volunteer report: Ms. Edmondson reports that volunteer needs are nearly filled for the Christiansen Trail
run. The club still needs volunteers for the Desert Classic Marathon in February.

Ultra report: Mr. Culver reports that 39 runners participated in the Castle Hot Springs race, and that
the Club brought in $231. He suggests using a more toned-down course description next year, as this year’
s course description may have unduly discouraged some runners from participating. Montrail will again be
a major sponsor of the Crown King Scramble, providing over $1,000 in race supplies and prizes. This would
bring more than $1,000 to the event.

Registration report: Ms. Fontaine has nothing to report at this time.

Special Activities report: Ms. Fontaine suggests that a new committee be formed to handle special
activities. Members Kurt Leon and Ken Hopes have ideas for social events and could chair a social
committee to bring members together for social events such as softball games or fun runs.

ARR Bucks: The ARR bucks design submitted by David Bluestein is considered. Measures to prevent
counterfeiting are discussed. It is agreed that denominations should be $1, $2, $5, and $10 bills.

Magazine advertising proposals: The proposals by Fitness Plus and Sweat Magazine are considered. It is
agreed that the proposal by Fitness Plus is beneficial to the Club and should be accepted. The Club will
explore a similar arrangement with SWEAT Magazine.

T-Shirt Logo policy: It is agreed that the default design for Club race t-shirts shall include the Club
logo (whether on the back of the t-shirt or on the sleeve). If a race director wishes to use another
design, a request can be made to the Board for exemption from this policy, and such requests will be
considered on a case-by-case basis.

Crown King Sponsor program: Mr. Culver presented his proposed sponsorship guidelines for use at the Crown
King Scramble. This proposal was prepared in response to a request from North Face, which may be
interested in being a sponsor for the race. The proposed sponsorship guidelines were reviewed and
approved by the Board.

ChampionChip Conference/Need for additional time keepers: Whether ARR should send representatives to this
conference, and if so, how many, was discussed at length. The Board agrees that the Club has an immediate
need for a back-up timer for Club races. Mr. Gensler is willing to learn how to use the timing equipment
so that he can serve as a time keeper if needed in an emergency. Mr. Culver proposes that the Club publish
a notice in the next newsletter to find people willing to learn how to be timekeepers. The Club could
then hold in-house training for the student timekeepers. Ms. Fontaine will prepare the notice for
publication.

Equipment maintenance: Mr. Culver suggests that the Club would benefit from the appointment of a
designated maintenance person to care for the Club’s vehicles. This person would be in charge of ensuring
that the Club’s vehicles are receiving regular oil changes and other maintenance. The Club’s need for a
volunteer to take on this responsibility will be advertised in the newsletter.

Warehouse moving day: Mr. Gensler will be organizing the Club’s supplies/equipment at the new warehouse
on December 26th and needs help from other members and Board members.

Cups: The Club received a complaint/suggestion from a member concerning use of Styrofoam cups at race aid
stations. It was suggested that paper or plastic cups are easier to drink from while running. Styrofoam
cups have been used in the past because of their low cost. Watermill may be willing to donate plastic
cups for use at future races. This option will be explored for future races.

Meeting adjourned at 8:31 p.m.